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July 13, 2015 at 9:22 pm EST

Monitoring and Evaluation of a Street Children Project is a document that uses the example of the WHO Street Children Project to provide definitions of monitoring and evaluation, stress their importance, and give specific steps and examples of how to successfully monitor and evaluate projects. The simple language of this document and the fact that it’s built on an actual intervention makes it very easy to comprehend and link to other real projects. Also, the variety of activities this document offers, which encourage the reader to practice the tips in each section, turn reading this document into a lively interactive session rather than a technical boring read!
A few takeaways from the document:
Chapter 1 offers definitions for terms used in the M&E field. It also highlights the importance of implementing M&E as monitoring and evaluation helps:
• Set priorities and manage time
• Keep the implementation flexible and adaptable in the face on any emergent issues
• Provide a baseline that progress could be measured against
• Identify what activities work and direct funds towards them
• Create a chance to replicate success and avoid repeating mistakes
• Increase the overall confidence in a given project
According to chapter 2, practitioners must set a strategic plan before implementing any projects. The components of this plan are:
• Clear aims and objectives of the project
• An outline of the intended strategies to be used
• A list of activities, time frame, and assignment of responsibilities
• Budget
• A plan for monitoring and evaluation
Chapter 3 offers definitions of project monitoring and process evaluation as follows:
Project monitoring is the process of measuring what services and how much service a project is providing and who is providing and who is receiving those services. Project monitoring is most useful when it becomes a routine part of the work of a project. Managing the project more effectively should be the driving factor behind choosing which variables to measure at every juncture of the project’s life
Process evaluation covers all aspects of the process of project delivery and involves the operation of a project. It aims to measure the activities of the project, project quality and who the project is reaching. Your first obligation in process evaluation is to make sure that the activities you planned are actually occurring and the project is meeting the needs of the intended population.
Chapter 4, which covers monitoring and evaluation methods, defines quantitative and qualitative data collection, offers examples of methods used to gather both types of data, and tips on when to use each one. Quantitative data collection is defined in this chapter as a formal, objective, systematic process of using numerical information to obtain knowledge of the average or normal and to categorize and generalize this knowledge. As for qualitative data collection, it’s defined as a systematic, subjective approach used to describe life experiences and give them meaning as information obtained using qualitative methods helps to provide meaning and understanding of the specific rather than the general, of values and of life experiences. In this chapter, the document stresses how the type of information you’re after and the context of the project are the factors that should mold data collection methods and tools.
Taking the particular example of Street Children, chapter 5 talks about monitoring the community and the importance of doing that in projects like Street Children where community plays a key role. It explains that most practitioners monitor communities whether consciously or not, and it provides steps to make the process as simple as possible by integrating it in the daily work. Those steps include tips on how to decide on what to monitor, how to implement your monitoring plan, and when and how to review the data collected.
Afterwards, in chapter 6, the document tackles conducting an outcome evaluation and reporting the results of this evaluation stressing the importance of closing the loop by communicating the results to people who need them. It talks about the value and components of a written evaluation report and it gives several examples on how to present its content to relevant people.
Finally, in chapter 7, the document puts all the information presented in it into one fictional case study that synthesizes all the tips.
I would like to open the discussion up to the rest of our community with the following questions:
1- What documents do you use that make the technical aspect of M&E more accessible, and help us move from what we should do to actual implementation?
2- Are we managing to close the learning loop and direct the feedback were it needs to be?
3- While monitoring and evaluating projects, do we get distracted by numbers and lose track of the actual change, if any, on the ground?

To read the full WHO report, click the link below:
http://www.dmeforpeace.org/educateforpeace/wp-content/uploads/2014/06/06022014_Monitoring-and-Evaluation-of-Street-Children_World-Bank.pdf

  • This topic was modified 2 years, 3 months ago by Profile photo of Ghinwa Hneide Ghinwa Hneide.

July 13, 2015 at 9:37 pm EST

Thanks for this summary and pulling out major points!

For me the key to your post is the question raised at the end,

3- While monitoring and evaluating projects, do we get distracted by
numbers and lose track of the actual change, if any, on the ground?

Monitoring and Evaluation is really valuable to programs when it leads
in *learning,
*a great evaluation is no good on the shelf. So while we consider the best
ways to track results, we also need to think about the best ways to
communicate those results back to communities, funders, and implementing
organizations. Beyond data viz or any other current rage, what is it that
keeps M&E from communicating well with the people who need to appreciate it
and learn from it? I’d be interested to hear anyone’s experiences in
successes (or failures!) in closing that loop in a productive way.

On Mon, Jul 13, 2015 at 5:22 PM, Educate for Peace wrote:

Monitoring and Evaluation of a Street Children Project is a document that
uses
the example of the WHO Street Children Project to provide definitions of
monitoring and evaluation, stress their importance, and give specific steps
and examples of how to successfully monitor and evaluate projects. The
simple
language of this document and the fact that it’s built on an actual
intervention makes it very easy to comprehend and link to other real
projects.
Also, the variety of activities this document offers, which encourage the
reader to practice the tips in each section, turn reading this document
into a
lively interactive session rather than a technical boring read!
A few takeaways from the document:
Chapter 1 offers definitions for terms used in the M&E field. It also
highlights the importance of implementing M&E as monitoring and evaluation
helps:
• Set priorities and manage time
• Keep the implementation flexible and adaptable in the face on any
emergent
issues
• Provide a baseline that progress could be measured against
• Identify what activities work and direct funds towards them
• Create a chance to replicate success and avoid repeating mistakes
• Increase the overall confidence in a given project
According to chapter 2, practitioners must set a strategic plan before
implementing any projects. The components of this plan are:
• Clear aims and objectives of the project
• An outline of the intended strategies to be used
• A list of activities, time frame, and assignment of responsibilities
• Budget
• A plan for monitoring and evaluation
Chapter 3 offers definitions of project monitoring and process evaluation
as
follows:
Project monitoring is the process of measuring what services and how much
service a project is providing and who is providing and who is receiving
those
services. Project monitoring is most useful when it becomes a routine part
of
the work of a project. Managing the project more effectively should be the
driving factor behind choosing which variables to measure at every
juncture of
the project’s life
Process evaluation covers all aspects of the process of project delivery
and
involves the operation of a project. It aims to measure the activities of
the
project, project quality and who the project is reaching. Your first
obligation in process evaluation is to make sure that the activities you
planned are actually occurring and the project is meeting the needs of the
intended population.
Chapter 4, which covers monitoring and evaluation methods, defines
quantitative and qualitative data collection, offers examples of methods
used
to gather both types of data, and tips on when to use each one.
Quantitative
data collection is defined in this chapter as a formal, objective,
systematic
process of using numerical information to obtain knowledge of the average
or
normal and to categorize and generalize this knowledge. As for qualitative
data collection, it’s defined as a systematic, subjective approach used to
describe life experiences and give them meaning as information obtained
using
qualitative methods helps to provide meaning and understanding of the
specific
rather than the general, of values and of life experiences. In this
chapter,
the document stresses how the type of information you’re after and the
context of the project are the factors that should mold data collection
methods and tools.
Taking the particular example of Street Children, chapter 5 talks about
monitoring the community and the importance of doing that in projects like
Street Children where community plays a key role. It explains that most
practitioners monitor communities whether consciously or not, and it
provides
steps to make the process as simple as possible by integrating it in the
daily
work. Those steps include tips on how to decide on what to monitor, how to
implement your monitoring plan, and when and how to review the data
collected.
Afterwards, in chapter 6, the document tackles conducting an outcome
evaluation and reporting the results of this evaluation stressing the
importance of closing the loop by communicating the results to people who
need
them. It talks about the value and components of a written evaluation
report
and it gives several examples on how to present its content to relevant
people.
Finally, in chapter 7, the document puts all the information presented in
it
into one fictional case study that synthesizes all the tips.
I would like to open the discussion up to the rest of our community with
the
following questions:
1- What documents do you use that make the technical aspect of M&E more
accessible, and help us move from what we should do to actual
implementation?
2- Are we managing to close the learning loop and direct the feedback were
it
needs to be?
3- While monitoring and evaluating projects, do we get distracted by
numbers
and lose track of the actual change, if any, on the ground?